A reputable company located in Maadi is hiring a Personal Assistant
Job Description:
Supervise the coordination of a complex calendar for the General Manager.
Meet and greet General Manager Clients and Visitors.
Prepare correspondence, reports, and materials for publications and presentations.
Organize the planning of trade shows, conventions, and seminars; handle the booking of locations.
Answer, screen, and forward incoming phone calls.
Set up accommodation arrangements for company foreign visitors.
Determine the nature of each meeting or appointment and ensure materials and support data are provided.
Organizes and attends Board meetings (OGM & EGM), creates, transcribes, and distributes meeting agendas and minutes.
Follows up on Board actions taken and notifies appropriate parties; drafts Board resolutions for review and approval.
Collaborate with printers on the design and printing of logo changes, letterhead, envelopes, business cards, literature, presentation folders, and product line inserts & settle rate & agreement.
Responsible for creating new deals with suppliers; ordering and maintaining office stationery, forms, and equipment.
Liaise with Travel Services to set up deals and agreements.
Manage all travel issues such as hotels agreements, ticketing, car rentals, and leisure holidays, by negotiating rates & signed contracts
Qualifications:
English and Arabic language proficiency in writing and speaking. French Language knowledge is preferred.
Communication skills (internal/external network of contacts)
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Bachelor's degree required
5+ years of related experience required in working in an executive assistant role supporting C-Level executives or in a managerial position
